Remote- Administrative Assistant

Posted Yesterday

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Job Details

Full Time

Location

Ottawa, ON

Salary

dollar sign 30 to 35 per hour (plus commission)

Job Description

We are seeking a highly organized and detail-oriented Administrative Assistant to join our dynamic team. The ideal candidate will possess strong clerical and administrative skills. This role is pivotal in ensuring the smooth operation of our office and will support various administrative functions such as accounts payable, answering phones, greeting visitors, spreadsheet work, preparing letters, planning events and other general administrative duties.

The overall goal for the candidate will be to enhance overall productivity by supporting various members of the Management Team.

Duties

Manage front desk operations, including greeting visitors and handling inquiries
Answering phones, ensuring effective communication with clients, vendors, and staff
Perform data entry tasks accurately and efficiently, ensuring all records are up to date
Assist with filing, organization of documents, and maintaining office supplies
Utilize Microsoft Word and Excel for document creation, spreadsheets
Play key role in Accounts Payable role, including data entry, scanning, and basic accounting functions
Administer dental bills and payments
Procurement of office supplies and furniture/fixtures
Maintain up-to-date company handbook
Tracking and maintaining employee certifications and records
Sort and receive mail/packages; Compile and send mail/packages
Coordinate quarterly company newsletter
Notarize documents for the company
Plan company events
Perform other general or ad-hoc administrative/clerical duties as assigned

Experience
Candidates should have prior experience in an administrative role or similar positions. The following skills are required or considered advantageous:

Proficiency in Microsoft Office Suite (Word, Excel) as well as Microsoft Teams messaging platform
Strong organizational skills with the ability to manage multiple tasks simultaneously
Excellent typing skills with attention to detail for accurate data entry
Familiarity with front desk operations and phone etiquette
Ability to communicate effectively with others and maintain a positive attitude
Ability to carry out tasks hands-on with minimal oversight
Willingness to sit at a desk for extended periods of time
Knowledge of basic accounting principles
Ability to treat items confidentially when if and when necessary