Senior Document Control Coordinator

The Opportunity:

Senior Document Control Coordinator for our Rail & Transit team, supporting major project initiatives in Toronto and Calgary. Our Rail & Transit team is one of our most connected, collaborative groups, working in partnership with several internal and external client groups. As a Senior Document Control Coordinator, you will play an important role in maintaining relationships with multiple stakeholders and will take ownership of the documentation process through several stages of design & construction.

Why choose WSP?

• We value and are committed to upholding a culture of inclusion and belonging
• Our Flexible Work Policy - we recognize the importance of balance in our lives and encourage you to prioritize the balance in yours. We will support you on and off the job so you can be fully present in both your work and home lives.
• A Canadian success story - we're proud to wear the red and white of this beautiful country and show the world what Canada has to offer.
• Enhance the world around you - from the environment to the highways, to the buildings and the terrain, WSP is the fabric of Canada.
• Outstanding career opportunities - we're growing and pushing ourselves every day to be greater than yesterday - we're open to your ideas and trying new things.
• A phenomenal collaborative culture and a workforce filled with genuinely good people who are doing humbly important work. Come find out for yourself what it's like to be a part of our journey.

We offer attractive pay, flexible work options, a great corporate culture, comprehensive and employee-focused benefits including virtual healthcare and a wellness platform as well as great savings programs, and a clear vision for the future.

#WeAre WSP

What you can expect to do here:

The Senior Document Control Coordinator is responsible for overseeing the entire lifecycle of project documentation, ensuring that all project data is accurately distributed to stakeholders, aligned with project requirements, well-organized, easily accessible, and securely maintained. This role also requires meticulous attention to detail, strong organizational skills, and the ability to collaborate effectively with various teams and stakeholders to support efficient document management processes and systems.

The key responsibilities of the position include:

• Develop and execute a document management strategy aligned with existing systems and client-specific needs.
• Assist in implementing and improving document control procedures and best practices.
• Provide team members with ongoing training on relevant processes, procedures, and systems as necessary.
• Process and manage engineering documents and drawings in accordance with established guidelines and client-specific procedures.
• Track revisions and maintain version control for technical drawings and project documents.
• Conduct quality assurance checks on outgoing submissions.
• Oversee the distribution and exchange of records between all relevant stakeholders.
• Communicate effectively with engineering disciplines and external stakeholders.

What you'll bring to WSP:

• 10+ years of experience in document management, preferably in an engineering or related industry.
• Advanced proficiency in relevant software tools, including Microsoft SharePoint, Bluebeam Revu, Bentley ProjectWise, and other document management platforms.
• Familiarity with ISO standards and regulatory compliance.
• Ability to deal effectively and professionally with all staff levels within the office and remotely.
• Knowledge of project documentation and engineering terminology.
• Strong written, verbal, communication, and interpersonal skills.
• Post-secondary education would be an asset.

WSP is one of the world's leading professional services firms. Our purpose is to future proof our cities and environments.

We have over 65,000 team members across the globe. In Canada, our 12,000+ people are involved in everything from environmental remediation to urban planning, from engineering iconic buildings to designing sustainable transportation networks, from finding new ways to extract essential resources to developing renewable power sources for the future.

At WSP:

• We value our people and our reputation
• We are locally dedicated with international scale
• We are future focused and challenge the status quo
• We foster collaboration in everything we do
• We have an empowering culture and hold ourselves accountable

Please Note:

Health and Safety is a core paramount value of WSP. Given the importance of keeping one another safe it is expected that you comply with our Health, Safety & Environment (HSE) policy at all times as well as client HSE policies when working at client locations.

Offers of employment for safety-sensitive positions involving fieldwork are contingent upon candidates being able to perform key physical tasks of the job as described in the job posting and interview. This may include the ability to work in a variety of environmental conditions, such as remote or isolated areas, working alone, and in inclement weather (within safe and reasonable limits).

WSP welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.

WSP is committed to the principles of employment equity. Only the candidates selected will be contacted.

WSP does not accept unsolicited resumes from agencies. For more information please READ THE FULL POLICY.