Project Coordinator, Rail & Transit

The Opportunity:

Step into the role of Project Coordinator at one of WSP's client office in Toronto and become a vital member of the Rail & Transit team. Reporting directly to the Manager, you'll play an essential part in facilitating and supporting project execution. This position involves monitoring and coordinating a variety of project functions throughout all phases-engaging with stakeholders, preparing important documents such as business plans and charters, and participating in site visits to assist the Project Manager and Senior Project Engineers.

As part of the Rail & Transit team, you'll have the chance to put your education and experience to work on large-scale, complex projects. You'll be empowered to tackle multiple priorities, thrive under tight deadlines, and uphold the highest standards of care. Benefit from mentorship and ongoing skills development designed to fast-track your professional growth, positioning you to excel as a Project Coordinator in the transportation consulting industry.

Why choose WSP?

• A Canadian success story - we're proud to wear the red and white of this beautiful country and show the world what Canada has to offer.
• Enhance the world around you - from the environment to the highways, to the buildings and the terrain, WSP is the fabric of Canada.
• Outstanding career opportunities - we're growing and pushing ourselves every day to be greater than yesterday - we're open to your ideas and trying new things.
• A phenomenal collaborative culture. Come find out for yourself what it's like to be a part of our journey.

We offer attractive pay, flexible work options, comprehensive and employee-focused benefits including virtual healthcare and a wellness platform as well as great savings programs, and a clear vision for the future.

#WeAreWSP

What you can expect to do here:

• Distribute project information promptly to all stakeholders and maintain up-to-date document logs to ensure seamless communication and organized records.
• Oversee the document management system by tracking submissions, sending reminders, retrieving documentation, and training team members on best practices.
• Coordinate and facilitate project meetings, including scheduling, drafting agendas and minutes, distributing follow-ups, and ensuring action items are addressed.
• Prepare and review project reports, correspondence, and submissions, ensuring all documentation aligns with company standards and client requirements.
• Support project planning and execution by developing schedules, cost and quality plans, tracking progress, and providing timely updates on milestones and changes.
• Monitor project performance and quality, maintain issue logs, recommend improvements, and provide administrative support to project managers as needed.

What you'll bring to WSP:

• A Bachelor's Degree in Engineering or a relevant discipline.
• At least 5 years of experience managing large-scale projects in the Transportation Industry.
• Experience working in the public sector (TTC, Metrolinx, City of Toronto) would be considered an asset.
• Skilled in financial management, cost control, project administration, document control, and delivery of professional services.
• Strong team collaboration, people management, negotiation, problem-solving, adaptability, and ability to prioritize tasks under pressure.
• Excellent communication skills; proficient in Word, Excel, PowerPoint, Outlook, Visio, and familiar with MS Access.

WSP is one of the world's leading professional services firms. Our purpose is to future proof our cities and environments.

We have over 65,000 team members across the globe. In Canada, our 12,000+ people are involved in everything from environmental remediation to urban planning, from engineering iconic buildings to designing sustainable transportation networks, from finding new ways to extract essential resources to developing renewable power sources for the future.

At WSP:

• We value our people and our reputation
• We are locally dedicated with international scale
• We are future focused and challenge the status quo
• We foster collaboration in everything we do
• We have an empowering culture and hold ourselves accountable

Please Note:

Health and Safety is a core paramount value of WSP. Given the importance of keeping one another safe it is expected that you comply with our Health, Safety & Environment (HSE) policy at all times as well as client HSE policies when working at client locations.

Offers of employment for safety-sensitive positions involving fieldwork are contingent upon candidates being able to perform key physical tasks of the job as described in the job posting and interview. This may include the ability to work in a variety of environmental conditions, such as remote or isolated areas, working alone, and in inclement weather (within safe and reasonable limits).

WSP welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.

WSP is committed to the principles of employment equity. Only the candidates selected will be contacted.

WSP does not accept unsolicited resumes from agencies. For more information please READ THE FULL POLICY.