Procurement and Operations Manager

Solid Design Creative Inc. - Toronto, ON

About us : Solid Design Creative is a Toronto-based full-service innovative design studio with a roster of clients in the commercial and hospitality sector. We are small but growing business and are all about ideas and thinking outside the box. We have gone from humble beginnings of a team of two, to an award-winning niche Canadian firm in the hospitality design sector. Year over year, we have managed to continuously grow both our clients and team with the support and feedback of our team members who have all shown passion, drive, loyalty and hustle. The firm has built a reputation from its successful portfolio including design, branding, custom lighting and furniture, feature art and installations on some of the most prestigious restaurant establishments as well as numerous quick service concepts. The firm's collaborative environment allows for opportunities to work closely with a group of exceptionally talented designers.

If you're looking to join a studio that produces high end design in a casual, creative and collaborative environment, then please read on: Procurement Manager SDC is seeking an experienced Procurement & Operations Associate to join our growing team.

Experience in an interior design setting, and specifically in hospitality and commercial design would be an asset. This is an exciting opportunity to contribute to highly creative projects from concept to completion.

The role will be a full-time position, Monday to Friday from 9am to 5pm. The role will be mainly focused on the procurement process along with support in both operations, financial reporting and book-keeping. Key elements of the role are researching, sourcing, verifying and purchasing FF&E for all projects. Lighting, furniture, materials, artwork, fabrics, finishes, shipping and installation. Full deliverables management on all orders and budget management from quote to order to invoice - AR/AP relating to procurement. Some bookkeeping experience would be an asset.

The Procurement Manager duties include but are not limited to:
• Work with design team to source FF&E for various projects. Assist with RFQ's for all items in design packages - Furniture including finishes and fabrics, lighting, hardware and fixtures, materials and finishes.
• Develop budget for all FF&E including the items base costs, freight costs including duties and brokerage fees, storage and local shipping, installation and associated fees.
• Create sign-off documents in relation to procurement - client, design team, supplier
• Analyze quotes, select and recommend suppliers, manage supplier relationships and ensure quality, quantity, finishes, specifications and delivery plans are correct and seamless. Negotiate trade discounts and payment terms
• Measure supplier performance on an ongoing basis; Research new supply chain opportunities and cost saving potential
• Creates and manages all PO's per approved product specifications - ensure all details of the orders are correct.
• Drafts, reviews, negotiates, and maintains contracts and other business documents in support of the purchase of goods and services
• Develops procurement strategies that are inventive and cost-effective; Promoting a culture of long-term savings on procurement costs
• Understands how to make and maintain many business contacts including furniture manufacturers, national logistics & freight warehousing companies, lighting suppliers, etc. and maintains an up to date supplier's list
• Manages the logistics and schedules from procurement to prototype to delivery; Establishes and consistently updates the procurement delivery schedule and maintains up-to-date project reports for client, design team and contractor for each project to ensure seamless timing for all deliverables.
• Co-ordinates international/domestic shipping and delivery of items to final locations for all projects
• Maintains accounts payables and receivables as pertaining to procurement
• Manages and sets up the FF&E project installations. Communicates with General Contractor to arrange installation details including delivery dates, times, crew to unload/process product, receiving hours, etc.
• Anticipate potential issues and have problem solving strategies - pre and post delivery
• Upon project completion, reconciles invoices to review with Managing Partner
• Creates project close out documents for ongoing care and upkeep of FF&E includes care and product guides, warranties and deficiencies Operations Responsibilities
• Asist with HR onboarding - set up and maintain health insurance plans, set up new hire packages and file accordingly. Assist Managing Partner with basic HR policies as needed.
• Schedule selected meetings and manage calendar for Principal Designer
• Phone system, IT, program and licenses management
• Expenses tracking and disbursements invoicing
• Answer phone calls and forward calls and messages appropriately
• Assist with website updates What we're looking for
• Excellent communication, negotiating & networking skills
• Planning & organizational skills - you will be managing the procurement for a number of projects and need to keep production timing, schedules and logistics organized
• Attention to detail
• Ability to read shop drawings and construction documents is a plus
• Tech savvy - MS Office Suite with strong abilities in Excel, Quickbooks or other accounting software, Adobe CC and abilities with various design software would be a great bonus.
• Problem solving skills are a must Experience:
• A bachelor's degree in Business Administration, Business Analytics, Marketing or related curriculums or equivalent work experience
• Experience and knowledge of the Architecture, Interior Design, Furniture & Construction Industry, and logistics is essential to be considered for this position
• Minimum of 3+ years of procurement and/or project management related experience within an interior design, architecture or hospitality firm
• Previous project management experience in project tracking and workflow
• Stakeholder relationship management at all levels
• Ability to analyze data to draw appropriate conclusions
• Strong knowledge of supply chain management and procurement processes
• Sharp attention to detail with the ability to spot inconsistencies and troubleshoot potential issues
• Ability to work independently and as part of a team
• Management, logistics, business, information systems or equivalent experience in a related discipline
• Customer focused, a self-starter and an independent worker
• Excellent communication skills (written, verbal, presentation, and networking)
• Displaying effective organization skills, managing multiple priorities
• Project management certification is a plus Job Types: Full-time,

Permanent Benefits:
• Casual dress
• Dental care
• Extended health care
• Life insurance
• Paid vacation
• Summer hours

We sincerely appreciate all responses and thank you in advance for applying. Only candidates being considered for an interview will be contacted.