Executive Assistant, GTA Audit

Posted 6 days ago

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Job Details

Full Time

Location

Toronto, ON

Job Description

Overview
At KPMG, you'll join a team of diverse and dedicated problem solvers, connected by a common cause: turning insight into opportunity for clients and communities around the world.

KPMG is seeking a highly organized and proactive Executive Assistant to provide executive-level administrative support for the GTA Audit Leader. The ideal candidate will demonstrate agility in responding to various Partner needs, possess strong calendar management skills, and have a keen understanding of the downtown restaurant scene, including private seating options and vendor availability for corporate events. This position is essential for providing high-level support to the GTA Audit Leader, and the successful candidate will play a key role in ensuring the smooth management of various operational tasks while contributing to a vibrant team environment.

What you will do

Calendar Management

Proactively manage the GTA Audit Leader's calendar by coordinating and prioritizing requests to maximize their time efficiently.
Identify, resolve, and manage calendar conflicts independently, ensuring prompt action on last-minute changes and requests.

Meeting/Event Management

Coordinate and manage the scheduling of meetings, including leadership meetings and external events (conference calls, video conferences, in-person gatherings).
Plan and organize meetings, including logistics such as securing meeting spaces, arranging catering, and preparing agendas and relevant documents.
Compile, transcribe, and distribute meeting minutes as needed, following up on action items.

Communication

Review and distribute various communications on behalf of the GTA Audit Leader, handling routine communications and reporting actions taken.

Document Preparation

Assist in coordinating, creating, preparing, editing, and proofreading all standard and non-standard documents, reports, presentations, and correspondence using the MS Office suite.

Travel Management

Manage complex travel arrangements and reservations for both domestic and international travel, including handling necessary business visas.
Oversee travel for Audit Committee Meetings and Partner conferences, ensuring all approvals and arrangements are in place.

Expense & Time Reporting

Complete, reconcile, and ensure the timely submission of time and expense reports for the GTA Audit Leader.
Manage GTA Audit COUPA invoices, ensuring accurate processing, coding, and approval, while updating expense approvers in Concur.

Ad hoc Operations Support

Provide support to the GTA Audit Support Team (GAST), including Audit Marketing, Audit HR, and Project Managers on day-to-day operations and special events such as Experienced Hired events and Audit Social events.
Assist the Director of Strategy and Operations with various tasks, including calendar and expense management.

Email Management

Monitor the GTA Audit Leader's email inbox, flagging, prioritizing, and acting on emails based on urgency and content.
Draft responses for client or internal communications on behalf of the GTA Audit Leader.

Invoice Management

Ensure that all invoices are processed and approved on time to prevent delays in payment.

What you bring to the role

College diploma or an equivalent combination of education/experience in administrative assistant skill set
5+ years experience as an Executive Assistant or in similar administrative support roles
Strong proficiency in MS Office applications, particularly Word, Excel, and PowerPoint
Exceptional organizational and multitasking abilities
Excellent written and verbal communication skills
Proactive in anticipating and responding to the Partner's fast changing needs
Knowledge of the downtown Toronto restaurant scene and corporate event planning would be an asset
Demonstrated ability to think creatively and contribute fresh ideas
Strong problem-solving skills and the ability to manage competing priorities

Providing you with the support you need to be at your best
Our Values, The KPMG Way
Integrity, we do what is right | Excellence, we never stop learning and improving | Courage, we think and act boldly | Together, we respect each other and draw strength from our differences | For Better, we do what matters

KPMG in Canada is a proud equal opportunities employer and we are committed to creating a respectful, inclusive and barrier-free workplace that allows all of our people to reach their full potential. A diverse workforce is key to our success and we believe in bringing your whole self to work. We welcome all qualified candidates to apply and hope you will choose KPMG in Canada as your employer of choice.

Adjustments and accommodations throughout the recruitment process
At KPMG, we are committed to fostering an inclusive recruitment process where all candidates can be themselves and excel. We aim to provide a positive experience and are prepared to offer adjustments or accommodations to help you perform at your best. Adjustments (informal requests), such as extra preparation time or the option for micro breaks during interviews, and accommodations (formal requests), such as accessible communication supports or technology aids, are tailored to individual needs and role requirements. You will have an opportunity to request an adjustment or accommodation at any point throughout the recruitment process. If you require support, please contact KPMG's Employee Relations Service team by calling 1-888-466-4778.

About KPMG

KPMG LLP is the Canadian member firm of KPMG International. We provide Audit, Tax, and Advisory services to many of the public and private business, not-for profit, and public sector organizations in Canada. Nationally, there are 40 offices and over 700 partners and 7,000 employees working together to help Canadian businesses achieve their goals. Leveraging the skills, knowledge and passion of our firm and our people allows us to serve our clients with uncompromising professionalism, cutting through complexity to provide valuable insight—in Canada and around the world. KPMG s.r.l./S.E.N.C.R.L. est le cabinet canadien membre de KPMG International Cooperative (« KPMG International »). Nous offrons des services professionnels en audit et en fiscalité ainsi que des services-conseils à une vaste clientèle composée notamment de sociétés ouvertes et fermées, d’organismes sans but lucratif et d’organisations du secteur public au Canada. KPMG compte 40 bureaux à l’échelle nationale, au sein desquels collaborent plus de 700 associés et 7 000 employés pour aider les sociétés canadiennes à atteindre leurs objectifs. Nous misons sur les compétences et le savoir-faire de notre équipe pour servir nos clients − au Canada et ailleurs dans le monde − avec rigueur et professionnalisme. Notre mission première : simplifier la complexité en proposant des perspectives éclairantes.