Administrative Associate

Company Overview

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Department Overview

TD Wealth Private Investment Advice is a full-service brokerage ideal for investors who are looking for professional, custom-tailored wealth planning and investment solutions, while maintaining participation in the decision-making process regarding their financial affairs. We work one-on-one with clients to design and implement a comprehensive investment strategy, recommend customized investment solutions and provide on-going portfolio monitoring and performance reporting aimed at enhancing the client's financial success over the long-term.

Job Description

The Administrative Assistant will provide quality, efficient and specialized administrative support on multiple and diverse assignments. This position will provide dedicated support to an Investment Advisor (IA) or team of IAs, and may also provide support to other branch staff.

The role will involve a fair degree of complexity and will include, but is not limited to, the following accountabilities

Client - Service & Administration:

Support IA(s) with book of business maintenance and development:
• Provide consistent and accurate administrative support to IA(s)
• Prepare all documentation and provide updates to IA(s) in preparation for client meetings
• Familiarity and adherence to compliance requirements as outlined in PIA's policies and procedures. This includes all aspects of new and existing account documentation and marketing materials.
• Client service which includes sound operational execution based on knowledge of full service brokerage
• Deliver a legendary (gold standard) client experience

Business Operations - Product & Process Knowledge
Primary contact for maintenance of up to date client files and the processing of account documentation/instructions:
• Work with other departments to manage/process client requests for resolution in a timely manner
• Maintain complete client files and ensure documentation is in good order
• Assist IA with daily tracking of transaction summaries, client activity to identify/prevent any errors or omissions
• Demonstrate knowledge of, and comply with, all compliance regulations, securities laws, risk & confidentiality requirements and the TD Codes of Conduct & Ethics
• Be aware of and maintain knowledge of financial markets and current/world events
• Accept/create leads & ensure correct referral coding on TD Leads
• Submit marketing pieces for approval and compile client information packages; maintain marketing materials & mail outs via Marketing Express Internal

Financial:
• Sales support by identifying sales opportunities/reciprocal referrals and assist IA(s) in preparation for client
meetings
• Create reports for analysis of client accounts
• Understand TDW PIA Product offerings and unique investment instructions
• Actively support the IA and branch in achieving the branch's annual business goals and reciprocal referral
goals

Employee/Community:
• Participate fully as a member of the team and contribute to a positive work environment
• Active involvement in CSA/Branch meetings & sharing ideas
• Build and continue to develop skills and knowledge maintaining all required licensing and accreditation
• Establish and maintain a professional development career plan
• Promote a positive image of TD Wealth and TDBG as "One TD" within the community
• Support an inclusive and diverse workplace

Requirements
Education/Accreditations:
• Undergraduate Degree or Community College Diploma preferred

Other Qualifications/Skills/Experience:
• Possess excellent communication skills
• Proven ability to deliver a high level of client service
• Detail oriented and highly organized
• Ability to work in a fast-paced and dynamic environment.
• Proficient use of firm software & MS Office Suite

Additional Information

#LI-POST

Hours
20

Inclusiveness

At TD, we are committed to fostering an inclusive, accessible environment, where all employees and customers feel valued, respected and supported. We are dedicated to building a workforce that reflects the diversity of our customers and communities in which we live and serve. If you require an accommodation for the recruitment/interview process (including alternate formats of materials, or accessible meeting rooms or other accommodation), please let us know and we will work with you to meet your needs.

Category

Administrative Community and Social Services